Everything your group books out — and nothing promised twice
Hall Manager tracks everything your group books out — the hall, the minibus, the trailer, or your Quartermaster kit — one-off or recurring, with the money side handled. Hirers get a public page showing what's free and can ask for it there, without ever seeing who booked what; put that page inside your own website with one line of HTML, or just link to it. Nothing goes out twice: anything already promised to a camp is accounted for. Same login as Camp Planner and Quartermaster, if you already use them.
What's in it
- Halls and bookings
- One-off and recurring, with capacity and changeover rules.
- More than the hall
- The minibus, the trailer, or your Quartermaster kit, booked the same way.
- Public hire portal
- Hirers see what's free and ask for it, without ever seeing who booked what.
- Public calendar
- A booked/free view you can share, with no names on it.
- Booking requests
- Hirers request a slot; you approve it.
- Charging
- Per-section hire charges, worked out for you.
- Getting paid online
- Direct Debit, with regular hirers covering a whole series on one mandate.
- Invoices and exports
- Invoices out, and accounting exports for whoever does your books.
- Refunds
- Handled properly when a booking falls through.
- Compliance checks
- 39 recurring safety checks from the Scouts' premises audit, ready to add — each showing the law or standard its interval comes from.
- A record, not just a date
- Log each check as you do it — with the temperature, the certificate number, whatever that check turns on — so you can show a year of entries, not just the last one.
- Reminders
- Told when something's due — down to weekly — and whoever is named for a check hears about it too.
- Premises audit
- The audit questions your own records already answer, gathered for you.
- Evidence to hand over
- Print the lot as a pack, or take the check log as a spreadsheet.
- Nothing vanishes quietly
- Deletions are recorded — who removed what, and when.
- Keyholders
- Who holds a key to what.
- Martyn's Law
- A Protect Duty preparedness checklist.